Last Updated: October 2, 2025

Welcome to AIToolsSet, a platform dedicated to sharing and discovering cutting-edge AI tools for writing, design, coding, and more. At AIToolsSet, we value your privacy and are committed to protecting your personal information. This Privacy Policy outlines how we collect, use, disclose, store, and protect your data when you visit our website, submit AI tools for listing, sign up for our newsletter, or otherwise interact with our services. By using our website or services, you consent to the practices described in this policy.

This policy is designed to comply with applicable data protection laws, including the General Data Protection Regulation (GDPR) for European Union users, the California Consumer Privacy Act (CCPA) for California residents, and other relevant regulations. If you have any questions about this policy, please contact us using the details in Section 13.

1. Who We Are

AIToolsSet is operated by [Insert full legal name of your business/entity, e.g., “AIToolsSet LLC” or your name if a sole proprietor]. We are a platform that curates and promotes AI tools, allowing users to submit tools for listing and subscribe to weekly updates on AI trends and tools.

2. Information We Collect

We collect information to provide and improve our services, process tool submissions, and deliver relevant content. The types of information we collect are:

2.1 Information You Provide Directly

• Tool Submission Form or Contact Us: When you submit an AI tool for listing or contact us, we may collect:
  
  • Name (e.g., your full name or company contact name).
  • Email address.
  • Website URL (e.g., for the AI tool or your company).
  • Tool description or other details you provide.
  • Optional: Company name, phone number, or additional comments.
  • Submission is voluntary, but certain fields (e.g., email, tool description) may be required to process your request.
• Newsletter Signup: When you subscribe to our weekly AI tools and trends updates, we collect:
  
  • Email address (required).
  • Name (optional, if provided).
• Other Communications: If you contact us directly (e.g., via email or a contact form), we collect any information you provide, such as your name, email, and message content.

2.2 Information Collected Automatically

• Website Usage Data: We use cookies, web beacons, and similar technologies to collect:
  
  • IP address.
  • Browser type and version.
  • Device type and operating system.
  • Pages visited, time spent on the site, and click patterns.
  • Referring website or search terms that brought you to our site.
  • These are collected via tools like Google Analytics to understand user behavior and improve our website.
• Log Data: Our servers automatically log:
  
  • Access times and dates.
  • Error reports or technical issues.
  • Interactions with site features (e.g., form submissions or button clicks).

2.3 Information from Third Parties

• We do not currently collect personal information from third-party sources (e.g., social media logins or external APIs) unless explicitly stated in connection with a specific service.
• If you submit a tool that includes embedded third-party content (e.g., links to your tool’s website), we do not control or collect data from those third-party sites.

2.4 Children’s Data

• Our website and services are not intended for individuals under 16 years of age. We do not knowingly collect personal information from children under 16. If we discover such data has been collected, we will delete it promptly.

3. How We Use Your Information

We use your information to operate our website, provide services, and comply with legal obligations. Specific purposes include:

• Processing Tool Submissions:
  
  • Review and evaluate AI tools submitted for listing on our website.
  • Contact you for clarifications, updates, or to confirm listing status.
  • Display tool details (e.g., name, description, website URL) publicly on our site, as provided by you.
• Newsletter Delivery:
  
  • Send you weekly updates on new AI tools, industry trends, and related content.
  • Personalize newsletters (e.g., addressing you by name if provided).
• Website Improvement and Analytics:
  
  • Analyze usage data to understand how visitors interact with our site.
  • Optimize site performance, design, and content based on trends (e.g., popular tool categories).
• Customer Support:
  
  • Respond to your inquiries, feedback, or support requests.
  • Address issues related to tool submissions or newsletter delivery.
• Marketing and Promotions:
  
  • Promote our services or featured AI tools, including through newsletters or on-site content.
  • If applicable, use anonymized data to create case studies or trend reports.
• Legal and Compliance:
  
  • Comply with applicable laws, regulations, or legal requests (e.g., responding to subpoenas).
  • Protect our rights, property, or safety, and that of our users.

We process personal data under the following legal bases (per GDPR, where applicable):

• Consent: For newsletter signups or optional data you provide.
• Legitimate Interests: For analytics, site improvement, and processing tool submissions.
• Contractual Necessity: To fulfill requests (e.g., listing your tool).
• Legal Obligation: To comply with data protection laws or authorities.

4. How We Share Your Information

We do not sell your personal information. We may share your data in the following circumstances:

4.1 Service Providers

We share data with trusted third-party providers that help us operate our website and services, including:

• Email Marketing Platforms: To manage and send newsletters (e.g., Mailchimp, SendGrid).
• Analytics Providers: To track website performance (e.g., Google Analytics).
• Hosting and Cloud Services: To store data and host our website (e.g., AWS, Google Cloud).
• Form Management Tools: To process submissions (e.g., Typeform, Google Forms). These providers are contractually obligated to protect your data and use it only for the services they provide to us.

4.2 Publicly Displayed Information

• Tool submission data (e.g., tool name, description, website URL) may be displayed publicly on our website as part of the AI tool listing, as this is the purpose of your submission.
• You can request removal of your tool listing by contacting us (see Section 13).

4.3 Legal and Compliance

• We may disclose your information to comply with legal obligations, such as responding to court orders, subpoenas, or regulatory requests.
• We may share data to protect our rights, investigate fraud, or ensure the safety of our users or the public.

4.4 Business Transfers

• In the event of a merger, acquisition, or sale of all or part of our business, your information may be transferred to the acquiring entity. We will notify you of such changes as required by law.

4.5 International Data Transfers

• If you are located outside the United States, your data may be transferred to and processed in the United States or other countries where our servers or service providers are located.
• For EU users, we ensure compliance with GDPR through measures like Standard Contractual Clauses or other safeguards to protect your data during international transfers.

5. Cookies and Tracking Technologies

We use cookies and similar technologies (e.g., web beacons, pixels) to enhance your experience and analyze site performance. Cookies are small text files stored on your device.

5.1 Types of Cookies

• Essential Cookies: Necessary for the website to function (e.g., maintaining your session).
• Analytics Cookies: Track usage patterns (e.g., Google Analytics) to improve our site.
• Functional Cookies: Remember your preferences (e.g., cookie consent settings).
• Advertising Cookies: If applicable, deliver personalized ads or track affiliate links (e.g., for monetized tool listings).

5.2 Managing Cookies

• You can control cookies through your browser settings (e.g., block or delete cookies).
• You may also opt out of analytics tracking via tools like Google Analytics’ opt-out browser add-on.
• Disabling cookies may limit certain website features, such as form submissions or personalized content.

6. Data Security

We take reasonable steps to protect your information from unauthorized access, loss, misuse, or alteration, including:

• Encryption: Using SSL/TLS to secure data transmission.
• Access Controls: Limiting access to personal data to authorized personnel only.
• Secure Hosting: Storing data on reputable cloud servers with industry-standard security.

However, no system is 100% secure. We cannot guarantee absolute security, but we strive to maintain robust protections.

7. Data Retention

We retain your information only for as long as necessary to fulfill the purposes outlined in this policy or comply with legal requirements:

• Tool Submission Data: Retained for as long as your tool is listed or until you request deletion. Inactive submissions (e.g., unlisted tools) may be deleted after 2 years.
• Newsletter Data: Retained until you unsubscribe. After unsubscription, we may keep your email for up to 6 months to comply with legal or audit requirements.
• Usage Data: Analytics data (e.g., via Google Analytics) is retained for up to 26 months, per default settings.
• Log Data: Server logs are retained for up to 1 year for security and troubleshooting.

You can request deletion of your data at any time (see Section 9).

8. Your Data Protection Rights

Depending on your location, you may have the following rights regarding your personal information:

8.1 General Rights

• Access: Request a copy of the personal data we hold about you.
• Correction: Request correction of inaccurate or incomplete data.
• Deletion: Request deletion of your data, subject to legal obligations (e.g., we may retain data for tax or compliance purposes).
• Restriction: Request that we limit how we process your data.
• Objection: Object to processing based on legitimate interests (e.g., analytics).
• Data Portability: Request a copy of your data in a structured, machine-readable format.

8.2 GDPR-Specific Rights (EU Users)

• If you are in the European Economic Area (EEA), you have the above rights under GDPR. You may also lodge a complaint with your local data protection authority (e.g., ICO in the UK, CNIL in France).

8.3 CCPA-Specific Rights (California Residents)

• Right to Know: Request details about what data we collect, use, or share.
• Right to Delete: Request deletion of your data, subject to exceptions.
• Right to Opt-Out of Sale/Sharing: If we “sell” or “share” data for advertising (e.g., via targeted ads), you can opt out. [Insert link, e.g., “Do Not Sell/Share My Personal Information” if applicable; confirm if you use targeted ads or affiliate links.]
• Non-Discrimination: We will not discriminate against you for exercising your CCPA rights.

8.4 How to Exercise Your Rights

• Contact us at [Insert email, e.g., sales@aitoolsset.comwith your request.
• For newsletter opt-outs, use the “Unsubscribe” link in any email or contact us directly.
• We will respond within 30 days (or 45 days for CCPA requests, if extended).

9. Third-Party Links and Services

Our website contains links to third-party websites, such as the AI tools listed in our directory or affiliate links (if applicable). We are not responsible for the privacy practices or content of these third-party sites. We encourage you to review their privacy policies before providing personal information.

10. Children’s Privacy

Our website and services are not directed to individuals under 16 years of age. We do not knowingly collect personal information from children under 16. If we become aware that a child under 16 has provided personal information, we will delete it immediately. If you believe we have collected such data, please contact us at sales@aitoolsset.com.

11. International Data Transfers

If you are located outside the United States (e.g., in the EU, UK, or Canada), your data may be transferred to and processed in the United States or other countries where our servers or service providers are located. We ensure compliance with applicable laws:

• For EU/UK Users: We use Standard Contractual Clauses (SCCs) or other GDPR-compliant mechanisms to safeguard data transfers.
• For Other Regions: We comply with local laws (e.g., PIPEDA for Canada) where applicable.

12. Changes to This Privacy Policy

We may update this Privacy Policy to reflect changes in our practices, services, or legal requirements. We will notify you of material changes by:

• Posting an updated policy on this page with a new “Last Updated” date.
• Sending an email to newsletter subscribers.
• Displaying a notice on our website.

Please review this policy periodically to stay informed about how we protect your data.

13. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us: sales@aitoolsset.com

For EU users, our Data Protection Officer can be reached at the same email address.